Wednesday, December 25, 2013

Video Conferencing Setup 101

With the rising price of oil in the world market, companies have to cut down on certain expenses in order to show a profit. You can cut down the number of times that an employee travels on business trips and instead have a video conferencing facility setup that accomplishes the same objective.

But how do you setup video conferencing? The easiest way of saying it is simply by buying the equipment, having it installed and letting someone in the office take care of it. But it is not that simple. There are things you have to aware of first so you are able to purchase the right system.

Let’s first talk about the devices that are used to make this work. There are three types namely desktop, small group and learn group. Naturally, the prices of each one varies but the common denominator is the fact that they can be used over ISDN or IP.

When you have chosen which of the three you want, the next hurdle is to work on the bandwidth. A T-1 for instance fives you only one line of communication. What if you need to speak with different offices simultaneously? For that you will need a T-3 or higher.

If you are having problems with your IP network since it is not able to handle the additional traffic, the best thing for you to do is to get circuit switched networks or to deploy additional IP bandwidth capacity.

Earlier, we mentioned ISDN and IP networks. What is the difference? ISDN stands for integrated services digital network. IP on the other hand stands for Internet protocol.

Video conferencing through ISDN happens as you are able to integrate both analog or voice data together with digital data over the same network. This means you are able to encompass frame relay service for high speed data in large bursts.

This can also be done using your IP network which is very similar to how you are able to browse the web. In the US, more people use IP’s compared to ISDN but in Europe, this is the exact opposite because it happens to be much cheaper than IP’s.

When you are budgeting how much will be needed for video teleconferencing setup, you have to break down the fixed acquisition costs from the recurring costs. The fixed cost depends largely on how many units you will be ordering. There is also the license that you have to get that is $250 to $40,000 each and if you are a very large company, you might just exceed $100,000 per package since you also have to consider the hardware and software components needed.

Is it worth all that just to have video conferencing? A lot of people say yes because their employees are more productive, decisions are made quickly and the company saves money.

In fact, private companies are not the only one using it as the government, the education and the healthcare sector have also taken advantage of this to conduct hearings, teach children and help patients.

If you want to know more about video teleconferencing setup and how much it will cost, go look for vendors and ask them for an estimate. After comparing the quotes from various companies, surely you can find the right one that fits within your budget.