When you want to conduct a video conference but do not have the equipment in the office to handle it, don’t worry because there are places that offer their video conferencing services to those who need it.
You can check out a number of hotels or in universities that are near your office is. Given that video conferencing is one of the trends these days, most of them make sure that they use state of the art equipment and tools so you get value for your money.
Some of these include the use of multiple ISDN lines instead of just one as this improves the audio and visual quality.
When you are looking for a video conferencing service, find out what are their operating hours as some are open only during the day while there are others that offer this 24/7. Naturally how much they charge is also important because you don’t want to spend too much the first time you are trying it.
If you like the venue and the service they provided, you can probably ask for a discount as you will become a regular here. You could get lucky and get 25% to 50% the regular rate they offer but again, this can only happen if you are happy with your first experience with them.
While some video conferencing services charge on an as is basis, there are others who will even offer a technician to help you use their system. Having someone there will make you feel at ease should something go wrong in the middle of the presentation since he or she could fix the problem at once and the meeting can continue.
Billing for video conferencing services is on an hourly basis so you only pay after you business has been concluded.
Since there are a lot of people who use video conferencing services instead of buying one of their own, it is advisable to get in touch with whoever is charge of the place you will be going to days in advance so your slot has also be reserved.
If the place is booked, you must wrap up 5 minutes before so the next group can also prepare. If you have to cancel, call the video conferencing service again so you don’t have to pay for the time allotted.
More people are beginning to see the benefits of using video conferencing. This allows you to save money instead of paying for airfare and other travel expenses just to have a meeting at the same time makes those working or teaching more productive.
This is the reason that those involved in healthcare have also begun using video conferencing to communicate with other experts when it comes to finding a cure for a disease or in other research areas. In fact, the judiciary has even used this to get the testimonies of witnesses.
Video conferencing equipment could cost you $100,000 or more and if you do not use it regularly, it is not worth buying. Instead, you can rent it as there are those who offer video conferencing services at affordable rates. You just have to find them, make an inquiry, reserve a slot and then use it.
Afterwards, you be the judge if you want to use them again in the future or not.
